Project Methodology

The Need of a Process “methodology” for Projects Success

Processes are critical for projects success. Think about it. How many people in an organization DO NOT know how to apply for leave? or more so; how many employees DO NOT know what the procurement process requirements and timelines are is in an organization?

Critical activities with like supply chain management are watched closely by all staff and management, and have lots of investments done on them in terms of consultancy, systems, processes and procedures etc.

Also the personal agenda and objectives related processes like application of leave in organizations are known to even the most temporary or junior staff.

So why are the project management processes, that encompass and use the above processes neglected? While managing and delivering successful projects, this contributes to the organizations image, professionalism and more importantly the bottom line of the projects and the organizations.

Do i have a point? Do you think organizations should begin investing in Project Management Services and Consultancies?

Here is a simple process that any organization can create to begin streamlining their project delivery. If you manage a much complicated project or organization. Engage your self to build your capacity to be able to draw your own effective project management methods and/or life-cycle.

 

 

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The ABCs’ of Project Management Adoption in your Organization

It is very easy for consultants and business advisers to suggest changes to an on-going business.

Let us tell you, the first thing that comes to the business owners mind is that, is this idea sustainable? Do i have the people for this change? How expensive is the sustainability of this change?

We consider these questions before we propose any sort of changes. We consider what the PMBOK (Project Management Body of Knowledge) refers to as Organizational Process Assets.

Here is what you need to do:

  1. Consider Organizational Process Assets which are the current on-going business operations. These are the current processes, current financial infra-structure and templates that the business is adopting. There is no need to change what is working well right? So we work with what is working well and consider solutions of improvement around this system.
  2. Consider the organizations talent and the globally suggested best practices. The identification of an internal champion within the organization, who is not the Chief or the Director in the organization is key to the success of and adoption of change. This champion becomes the scout between the “outside world” which offers a work of ideas and suggested best practices and the “inside world” where the business reality and constraints are considered. The alignment of what we can have vs. what should have is a key for success.
  3. Chose an approach that works. The internal champion balances the AS – IS and the TO – BE and adopts an approach that will fix the “immediate bleeding areas”, with the consideration of iterative growth and continuous improvements.

The above approach will help organizations to align to the right approach for adoption of changes. What are your thoughts?

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How to Improve Project Delivery & Success

Project Managers will proudly declare, “This project is a major success–we are delivering on-time and within budget.” That’s a claim globally and amongst Kenyan Project Managers

When you take time to talk to other stakeholders of these projects, you hear a much different story. In many cases, the customer’s version describes a product that was delivered that does not meet their expectations. In other cases, the customer’s version describes processes utilized to deliver the project that were not very collaborative or customer friendly.

The need for efficient and resourceful project management is shared across public and private sector companies in all industries, including: construction, high tech, nonprofits, manufacturing, finance and insurance, human resources, health care and pharmaceuticals in Kenya. Project management is a necessary component of every successful organization, and, even in a down economy, the demand for these skills keeps going up.

Here are some ways to improve the Success of the Project:

Project Organization – Forming the project team sounds pretty basic, but it is amazing how many project teams launch the project without performing stakeholder analysis, and defining the project organization. Important elements of the project organization include project sponsors, the core team, and understanding other key stakeholders. Getting the “right” people engaged in the “right” roles has a significant impact on the project teams’ ability to meet the needs of the organization.

Baseline Plan – As a project manager you are introduced to new situations all the time (new clients and new projects), and it is extremely important to hit the ground running leading project teams through the planning process. Adapting a consistent planning approach from client to client, and project to project, significantly improves outcomes of the project planning process (both time to market and quality of the plans). Strong baseline plans represent the foundation for a successful project delivery process.

Measure Project Performance – This best practice area involves keeping your eye on the appropriate project performance measures to proactively identify potential problems, and engage the team to identify and implement corrective actions. Effective use of project performance metrics helps the project manager identify and implement the appropriate project delivery adjustments before they become “big problems” that stakeholders are not quick to forget.

Collaborate & Manage Stakeholders Engagement-  Project activities has a significant impact on how people feel at the end of the project. Project managers enhance the collaboration on a project by facilitating effective team meetings, implementing collaboration processes & tools, and providing consistent and useful project updates.

Manage Change & avoid scope creep – Change is an inevitable component of managing a project – nothing works out exactly as planned. The project manager effectively manages change by maintaining the appropriate balance between control and discipline to manage to the baseline plan, and flexibility to adapt the plans to meet customer expectations. The level of control and rigor around analyzing and approving changes should be appropriately “sized” to both the organization and the project.

Close & Handover the Project – At the end of a project, many project managers are busy preparing for their next project or client, and miss a prime opportunity to leave a lasting impact on the client organization. Project closure starts with effectively shutting down project activities, validating all product deliverables are complete and key product issues closed, and smoothly transitioning resources to new roles. The second aspect of this best practice area is preparing the project performance report (also referred to as the post-project assessment). Creating the project performance report includes gathering input from key stakeholders, and identifying improvement actions to be implemented either as part of the closeout process or for future projects. These improvement actions can significantly influence stakeholders’ perception of project success.

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Are Kenyan SMEs’ ready for Consultants?

Africa attracts an enormous amount of foreign direct investment, its high risk market proves to have profitable returns, with East Africa as its focal point.

The investors in this market include World Bank, IMF and other large international conglomerates. The investment is project based with strict timelines, clear objectives and controlled budgets. To attract such investment, local and international organizations operating in this region need to be strategically aligned, transparent and adopt globally accepted best practices.

Is your organization one of them?

Do you need experienced and certified project managers to deliver successful projects that lead to achievement of strategic business objectives and profitable returns?

We want businesses to attract this kind of large direct investment, we aspire to see them successful in delivering high risk, high return projects.

The Consultants Provide the below solutions. Do you need these in your organizations?

  1. Project & Program Managers
  2. Sponsor & Owner Representation
  3. Project Management Office Setup
  4. Project Templates & Documentation Preparation
  5. Project Management Methodology Implementation
  6. Project Management Capacity Building
  7. Project Audit & Recovery
  8. Project Management Maturity Assessment

This justifies the need and existence of consultants

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The Need of Project Management Consultancy Services

Most organization are of the opinion that delivering projects is similar to delivering operations. Considering this thought. Lets look back to the project success rates in organizations.

Do you think you need to deploy Project Management Services. If yes! Are your thoughts aligned to the below needs?

 

  • Consistent Methodology: Enterprises need a common project management methodology and we take care of that by streamlining internal processes.
  • Economies of Scale: We work at implementing affordable and sustainable enterprise-wide solutions.
  • Objective Opinions: We provide an unbiased and objective opinion regarding the project status.
  • Perpetual Improvement: We are always on the look-out for new and better ways to get things done.
  • Transcends Departments: We work at mediating personnel within departments to keep everyone focused on the bigger picture.
  • Reduce Costs: When we oversee projects – unnecessary tangible expenses are uncovered and done away with, increasing project efficiency and profitability.